Swoogo integration

Change it in Swoogo. It's already in the app.

Registrants, sessions, speakers, sponsors, tracks and locations reach your Highbar event app as they change in Swoogo, so attendees never open yesterday's agenda.

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Brings in: Registrants, sessions, speakers, sponsors, tracks and locations
Stays in sync: As soon as something changes in Swoogo
To connect: Your Swoogo API key and secret
Direction: One way. Highbar never edits your Swoogo event.

What syncs

Your whole Swoogo event, in one import.

Then it keeps up on its own. New, changed and deleted records arrive as they happen, with a scheduled check as a safety net.

In Swoogo

In Highbar

Registrants
Name, email, company, job title and phone
Your attendee list
Who can log in to your app
Sessions
Times, descriptions, capacity, tracks and locations
A schedule section
In your event's timezone
Speakers
Bios, titles and photos
A speakers section
Linked to their sessions
Sponsors
Descriptions, websites, levels and logos
A sponsors section
Statuses and pass types
Confirmed and Attended, every pass type, by default
Who gets access
You choose, and can change it anytime

How it works

Connected from one panel.

Open Integrations from your event's Content or Access page. Everything below happens there.

1
Add your API credentials
Paste your Swoogo API key and secret, from My Profile › API Credentials in Swoogo. Highbar checks them before moving on.
2
Choose what comes across
Pick the event, the statuses and pass types that get access, and where sessions, speakers and sponsors go. Counts and sample names show what's coming.
3
Import
Click Import & Connect and watch it run. Cancel partway and the attendees it added are removed again.
4
Stay in sync
New and changed records arrive as they happen in Swoogo. If Swoogo ever has downtime, Sync now catches up straight away.

Read the setup guide

Your call

You decide who gets in, and which edits win.

Statuses that count
Confirmed and Attended are imported by default. Change the list anytime and see how many attendees it adds or removes before you save.
Pass types, filtered
Keep some pass types out of the app. Registrants with no pass type still get in, and new pass types are included until you untick them.
Content where you want it
Send sessions, speakers and sponsors to a new section, add them to one you already have, or leave them out.
Your edits stay yours
Edit a synced session, speaker or sponsor in Highbar and your change is kept. That field stops updating from Swoogo.
Deleted means hidden
A session, speaker or sponsor deleted in Swoogo is hidden in your app, not deleted, so nothing vanishes by accident.
Careful removals
Someone who leaves your chosen statuses loses access, unless they've completed their profile or you added them yourself. Unusually large removals wait for you.

Frequently asked questions

Does Highbar change anything in Swoogo?

No. Highbar reads your registrants and content and never edits them. Registration stays in Swoogo.

How quickly do changes show up?

As they happen. Swoogo tells Highbar about every new, changed or deleted record, and a scheduled check catches anything missed. Sync now pulls recent changes straight away.

Which registrants get access to the app?

Those with a registration status and pass type you import. Confirmed and Attended are on by default, and every pass type is included until you untick it. Incomplete registrations never come across.

Why doesn't my attendee count match Swoogo's?

Swoogo's total can include incomplete, cancelled or test registrations, or pass types you haven't chosen to import. Check your statuses and pass types under Manage, then compare like with like.

What if I remove someone who's still registered in Swoogo?

They come back at the next sync while they still have a status and pass type you import. To keep someone out, change their registration in Swoogo, or change which statuses or pass types you import.

What happens if I disconnect?

Syncing stops, and the attendees and content already synced stay in your event. You can connect another platform after.